Emergency Service District #11 (ESD11-Shenandoah) Board of Directors Meeting

Tuesday, January 12th, 2021 — 6:00 P.M.
NOTICE:
The August meeting will be held virtually using Zoom meetings.
Join Zoom Meeting
https://us02web.zoom.us/j/88494134538?pwd=cWxBSDAzbEJrTllNK1lnYkhVTkNGQT09
Meeting ID: 884 9413 4538
Passcode: esd11

Present: Commissioners Nancy Hood, Jason Willis, Vaden Mohrmann, and Brian Brunson
Meeting: Called to order @ 6:04pm

AGENDA

1. Approval of minutes: Corrections and approval of December 2020 meeting minutes.
   a. Jason approved and Vaden Second the motion.
2. President’s report, ESD status and overview of agenda items
   a. Updated quote from insurance company
   i. Limits raised for liability coverage from insurance company.
   b. Provide proof of bonding to state secretary
   i. Waiting for actual proof of bond completion.
   c. Draft annual report to commissioners
   i. Jason spoke with Kathy peirce to get an example of the annual report and she sent back the financial report from last year.
   ii. Jason updated the officers on the yearly report.
   d. Publish ESD existence in newspaper
   i. Nancy indicated that she will complete the ad for the newspaper.
   e. Review Fire Run reports
   i. Fire Chief has not sent out the most recent report so we will overview this at our next meeting in February.
   f. Pay Safe-D dues
   i. Last bill was received in February, so we will wait for the new updated bill to arrive.
   g. Pay fire service bill / Calculate and pay fire service true-up
   h. Request financial compilation report from CPA
   i. Jason and Vaden Need to meet with Kent Meridith (Cedar Park director of Finance) to pay the annual true-up
3. Jason will contact Kent so that Jason and Vaden can meet with him.
   i. Adding all officers to the RBFCU bank account.
   i. Nancy discussed requirements required by the bank to add additional Board members to the account.
4. All members of the board must be present and written evidence that the new members are active.
5. Nancy will contact bank to set up a date to add new board members.
6. Audience comments/questions. None
7. Treasurer’s Report, including but not limited to:
   a. Bank statement review
   i. All the checks have been cleared.
   ii. We will begin a new year financial report for 2021 next month.
   iii. Current Balance: $155,790.65
   b. Pay any expenses
   c. Additional Treasurer report
   i. Nancy indicated that she received a letter from Williamson County appraisal district: Asking if we have any Local exemptions such as homestead exemption as well as some others.
8. Nancy indicated that last year we checked all three boxes so we followed suit this year.
9. Nancy will mail the document back to the appraisal district.
10. Nancy will also make a copy for the ESD documents box held by Jason.
    ii. Nancy also indicated that she received an email from WCAD asking if our boundaries have expanded. The board all agreed the boundaries have not expanded.
11. Nancy will indicate as decided on the document, sign it and mail the document to WCAD.
12. Review annual “To Do” list, assigning action for items that are coming due in the next few months.
    a. Review coming calendar year fire service payments with Cedar Park
    b. Approve financial compilation
13. Set next meeting date.
    a. February 9th, 2021.
14. Adjourn 6:43pm